This online course is presented by the Commonwealth Office of Technology and provides helpful tips on how to protect Commonwealth information and assets, including ways to keep sensitive information safe. All employees must complete this training.

*HIPAA Rules & Compliance 

This online course will define HIPAA terms, explain the regulations and discuss what business entities and employees in healthcare-related fields need to do to comply with them. 

*Kentucky Employees' Health Plan HIPAA Supplement

This course is required as a supplement to the HIPAA Rules & Compliance course and is very specific to the needs of those that work directly with the Kentucky Employees’ Health Plan and its members.

*In accordance with Personnel Cabinet policy and the need to ensure awareness of the Personal Information Security and Breach Investigation Procedures and Practices Act (KRS 61.931), the Personnel Cabinet requires that all users complete security training before access is granted to any of the Personnel Cabinet systems and then annually, in order to maintain access. 

LEVEL 100 COURSES:

KHRIS Human Resource Generalist (HRG) Training

This week-long in-person instructor led training is a compilation of 5 individual KHRIS modules restricted to HR staff. The KHRIS modules will provide new HRGs with a basic knowledge of: 

•      Organizational Management (OM) 100
•      Personnel Administration (PA) 100
•      Time Management (TM) 100
•      Payroll (PY) 100
•      Benefits Administration (BN) 100

This training is intended for new HR staff who already have a bas​ic knowledge of the above HR modules and provides system-based knowledge and skills essential to performing day-to-day HR activities for agencies using KHRIS.  You must successfully complete the full course (all 5 modules) and assessment to request (thru your Agency Security Contact) and obtain the HRG security role in KHRIS. Once the HRG role is obtained, individual module courses may be taken as a refresher.

​IMPORTANT INFORMATION: Training/certification requirements exist for users to maintain the HRG role. Additional requirements exist for those same users who are hired or promoted into specific job classifications. Please access the HR website (Services/Training​) for details.

KHRIS Human Resource Generalist (HRG) Training for County Fees ONLY

This two day in-person instructor led training is a compilation of 5 individual KHRIS modules restricted to HR staff. The KHRIS modules will provide new HRGs with a basic knowledge of: 

•      Organizational Management (OM) 100
•      Personnel Administration (PA) 100
•      Time Management (TM) 100
•      Payroll (PY) 100
•      Benefits Administration (BN) 100

This training is intended for new HR staff, within County Fees, who already have a basic knowledge of the above HR modules and provides system-based knowledge and skills essential to performing day-to-day HR activities for agencies using KHRIS.  You must successfully complete the full course (all 5 modules) to request and obtain the HRG security role in KHRIS. Once the HRG role is obtained, individual module courses may be taken as a refresher.    

Time Administrator Training (TMA)

This one day in-person instructor-led training provides the basic concepts of Time Administration. This course is intended for employees who will record, review, correct, and approve time in KHRIS; students will learn how to make changes to Master Data. 

You must successfully complete the course and assessment in order to obtain the TM Administrator (TMA) security role in KHRIS. Once that role is obtained, employees are encouraged to attend the course again as a refresher.

LEVEL 200 COURSES:

These advanced courses are intended to build on the level 100 courses. Registration is restricted to users who possess the KHRIS HRG role and have at least six months experience working in that role. DHRA will typically monitor users for readiness to complete these level 200 courses and register them as needed.

KHRIS Organizational Management 200 

This one day in-person instructor-led training is intended to supplement the knowledge gained in the Organizational Management module of the KHRIS HRG training. 

KHRIS Personnel Administration 200

This one day in-person instructor-led training is intended to supplement the knowledge gained in the Personnel Administration module of KHRIS HRG training. This course covers a combination of system and business content. Participants will have the opportunity to master difficult action processing scenarios and reporting in KHRIS, identify legislative support for day-to-day processes, as well as the proper procedures for leave and months of service verifications. 

KHRIS Payroll 200

This two-day day in-person instructor-led training is intended to supplement the knowledge gained in the Payroll module of HRG training. 

KHRIS County Fees Payroll 200 (PY200)

This one day in-person instructor-led training is restricted to County Fees HR staff and is intended to supplement the knowledge gained in the Payroll module of HRG County Fees training. 

OTHER COURSES:

KHRIS Workers’ Compensation Buyback  

This half-day in-person instructor-led training is designed for HR professionals who administer the workers compensation buyback process. This course will give an overview of the workers compensation program, explain the workers compensation calculator, process workers compensation adjustments and quota corrections associated with workers compensation in KHRIS. The training will also demonstrate the workers compensation buyback process from beginning to end. ​

Additional Resources

Agency HR Roles

KHRIS ESS/MSS (available under Training and Development/Employees and Managers)

HR Website: Once you have successfully completed an HR courses and have requested and been granted your HRG role within KHRIS, you will also be granted access to the Personnel Cabinet's HR Website. (Available under Resources/HR Administrators) 

• An overview document on the HR website is available under Services/System Support/PC Websites​. 
• Certification details and ​additional​ training materials are maintained and are available for continued use under Services/Training.